Job Title: Systems Librarian
Institution: Hekima University College
Location: Nairobi
Position Type: Full-Time
Application Deadline: 3 October 2025
Position Summary
The Systems Librarian is central to the management and development of the library’s digital
infrastructure and integrated library systems. This person provides leadership and support in the
development, implementation, and maintenance of the library’s systems and technologies.
Working closely with library staff, IT personnel, and faculty, the Systems Librarian ensures
seamless access to digital resources, optimizes system performance, and supports innovation in
library services.
Key Responsibilities
Administer and maintain the library’s management system (Koha) and discovery
platform (EBSCO Discovery Service).
Manage authentication systems (OpenAthens) to ensure secure and consistent off-campus
access to electronic resources.
Collaborate with university ICT department to manage server environments, hardware
and software upgrades, and system integrations particularly as they pertain to the Library.
Build and maintain the Library’s digital repository.
Troubleshoot and resolve technical issues related to library systems and electronic
resources.
Lead projects related to systems migration, platform evaluation, or technology adoption.
Analyse and optimize workflows through automation and system enhancements.
Provide training and documentation for library staff on system functionalities and
updates.
Participate in library-wide planning and contribute to the development of digital
initiatives and strategic goals.
Maintain and repair the Library’s computers and its information resource centre.
Recommend and implement new and innovative technologies.
Implement and manage virtual reference services.
Train and sensitise Library users on access to the Library’s electronic resources.
Upgrade, customise and regularly update the Library’s website.
Occasionally working at the circulation desk where necessary.
Shelving and shelf-reading of books.
Provide reference services to users.
Maintain and generate reports related to circulation and usage statistics for electronic
resources.
Reprographic services like scanning, photocopying, printing and digitising of materials.
Annual stocktaking.
Other job-related duties as assigned by the Chief Librarian or HUC management.
Required Qualifications
Bachelor’s degree in Library and Information Service, Information Sciences or their
equivalent from a recognised institution with an inclination to ICT.
Minimum of two years working experience in a similar role in an academic or research
library setting.
Experience working with cloud-based integrated library systems especially Koha and
discovery tools especially EBSCO Discovery.
Strong understanding of library metadata standards and protocols like MARC, Dublin
Core, Z39.50, OAI-PMH.
Familiarity with web technologies (HTML, CSS, JavaScript), scripting languages like
Python, PHP, database systems like MySQL, PostgreSQL and APIs.
Knowledge of authentication and access management systems especially OpenAthens.
Familiarity with digital preservation, digital repositories, or data management platforms
like DSpace and Open Journal Service.
Demonstrated ability to manage technical projects and troubleshoot hardware and
software issues
Key Competencies and Skills
Networking skills
Communication and presentation skills
Interpersonal skills
ICT proficiency
Teamworking skills
Ability to work with minimal supervision and with tight deadlines
How to Apply
Interested and qualified candidates should submit their applications by 3rd October 2025 (5.00
pm EAT)
Applications should be submitted to https://forms.gle/Vqd9n8CuKNZJm7ip6
